PRIVACY NOTICE WOAM 2025 Göteborg
As data controller of the WOAM 2025 Conference website https://coms.app/ICOM-CC-WOAM-2025  , ICOM-CC undertake to protect personal data and to respect privacy in accordance with the current legislation and of the Regulation (EU) 2016/679 of 27 April 2016 (General Data Protection Regulation (GDPR)).

Before registration you can browse the conference website https://coms.app/ICOM-CC-WOAM-2025 without revealing any personal information. The only information collected during general browsing is intended for the server log: IP/Internet protocol, domain name, browser type, operating system, the site from which the users are connected, the files downloaded, the pages visited, the dates and times of those visits, etc. In general we do not gather any personal information about you or from you until your registration and participation in the conference. However, if you have questions and submit a contact form in our website, we are required to collect your email address to be able to help you with your questions (GDPR (EU) 2016/679, Article 6 (1), point b).

During registration to the conference, we are required to collect personal information from you so that you can participate in the conference (GDPR (EU) 2016/679, Article 6 (1), point a) and b)). You may decline to provide your personal information. In this case, however, you will not be able to submit your registration in a correct and valid manner. The company  Studio Västsvensk Konservering, Väverigatan 13, 415 Göteborg, Sweden  (SVK) i s IC OM-CC's main partner in this event. The registration is managed and processed by SVK through the use of the conference management service provider, COMS.  We encourage you to read the COMS privacy statement accessible on their website: https://conference-service.com/auxiliary/about.html.

The data collected for registration and participation in the conference includes: title, surname, first name, email address, affiliations, country, ICOM membership information, payment details. Only personal data necessary for your successful participation in the WOAM 2025 Conference, the 16th Conference of the ICOM-CC Group on Wet Organic Archaeological Materials is collected.

The conference will be recorded and live-streamed. The stream and the recordings will be accessible to the in-person and virtual attendees of the conference through the virtual platform. Please, note that you as a participant may be visible or audible in these recordings.

Please note that personal data that you include in your poster or paper presentations for this conference will be disclosed to all the attendees to view through the virtual platform. By attending the conference, you acknowledge and agree to having your personal data processed according to the policies mentioned in this privacy statement.

The website https://conference-service.com/ICOM-CC-WOAM2025 may host links to third party sites. We draw your attention to the fact that these sites may allow the collection of information about you. In order to know the conditions of use of this data, we invite you to read the privacy policies or statements accessible on their websites.

ICOM-CC  and its partners limit access to your information only to those employees of the WOAM 2025 Conference organisers: SVK, COMS, and ICOM-CC who need to use it and to event organisers who will need the data to plan the conference and serve the needs of the participants. They all have an obligation to protect it and maintain its confidentiality.
Your personal data will only be kept as long as necessary for the purposes related to this conference. Some data may be stored for longer should it be required by law (for example for book-keeping purposes).  Some personal data may be stored or processed outside of the EU. The methods and security standards used will be compliant with the EU GDPR standards.

In accordance with the GDPR, you have the following rights:

• Right to access your personal data, and if you notice any mistakes or omissions in your data, you can ask us to correct or complement the data.

• Right to object to the processing of your personal data at any moment if you feel that the processing has been unlawful or that we have no right to process certain personal data.

• Right to prohibit the use of your data for direct marketing purposes at any time. We never sell or otherwise disclose your personal data to other parties so that they could subject you to direct marketing.

• Right to request erasure of your personal data, if you feel that we do not need to process it in order to perform our duties. We will process your request and either erase your data or give you the justified reason for not erasing your data.

If you have requests, questions, suggestions, or wish to make a complaint, you can contact ICOM-CC by email:
Joan Marie Reifsnyder, ICOM-CC Secretariat: secretariat@icom-cc.org, C/O ICOM 15 Rue Lasson, 75012, Paris, France 
or any other competent supervisory authority located in an EU-Member State, in the event of a breach of the regulation that applies concerning the data protection.

ICOM-CC may amend this Privacy Statement from time to time and will publish the amended version on the WOAM 2025 Conference website https://conference-service.com/ICOM-CC-WOAM2025 . We invite you to regularly check the Privacy Statement on this page for updates.

Last update: 19.04.2024